{"id":1875,"date":"2015-01-07T09:49:22","date_gmt":"2015-01-07T14:49:22","guid":{"rendered":"http:\/\/www.ramapo.edu\/hr\/?page_id=1875"},"modified":"2022-06-20T14:18:44","modified_gmt":"2022-06-20T18:18:44","slug":"reclassification-procedures-classified-staff","status":"publish","type":"page","link":"https:\/\/www.ramapo.edu\/poerd\/policies-procedures-2\/reclassification-procedures-classified-staff\/","title":{"rendered":"Reclassification Procedures for Classified Staff"},"content":{"rendered":"<h3 style=\"text-align: center\"><span style=\"color: #ff0000\"><strong>RECLASSIFICATION PROCESS<\/strong><\/span><\/h3>\n<p>&nbsp;<\/p>\n<p><span style=\"color: #ff0000\">Updated 12-2019<\/span><\/p>\n<ul>\n<li>The <strong>annual<\/strong> internal reclassification process was suspended in September of 2018.\u00a0\u00a0People Operations and Employee Resources Department (POERD) is committed to ensuring that all employees are classified and compensated fairly, which is why HR requests that any changes in responsibilities be presented to HR prior to the effect of those changes to ensure proper classification and compensation. \u00a0\u00a0At any point that there are significant ongoing changes to a position that would warrant a change in classification a review of the position should take place immediately. In addition,\u00a0each union contract has a clause addressing reclassification and represented employees always have the option to request a review for reclassification.<\/li>\n<\/ul>\n<p>Requests for reclassification should be discussed with Division Heads prior to submission to the People Operations and Employee Resources Department. Documentation submitted to the People Operations and Employee Resources Department should include a cover memorandum outlining how the job has changed, what duties are outside the scope of the current title, and any other pertinent information, including a current job description and organizational chart.<\/p>\n<p>The job analysis conducted by HR can be a lengthy process, involving\u00a0interviews with the incumbent, supervisor, unit head, and others. This analysis can take up to two months or more from receipt of request in HR.<\/p>\n<p>Request for Reclassification of Classified Positions<\/p>\n<p>Policy<\/p>\n<p>A position may be reclassified when the knowledge, skills and abilities of that position change so significantly that the current title is no longer appropriate.<\/p>\n<p>General<\/p>\n<ol>\n<li>A request for reclassification of a position may be initiated by the incumbent with the concurrence of their\u00a0Unit Head, or the appropriate Division Head.<\/li>\n<li>The reclassification may be upward, lateral or downward.<\/li>\n<li>If a reclassification request has been reviewed and denied, the affected staff member may, after meeting with the People Operations and Employee Resources Department, appeal that determination to the New Jersey Civil Service Commission.<\/li>\n<\/ol>\n<p>Procedure<\/p>\n<ol>\n<li>When a request for reclassification consideration is initiated, the staff member, in conjunction with his\/her supervisor, prepares a <a href=\"https:\/\/www.ramapo.edu\/poerd\/wp-content\/uploads\/sites\/62\/2013\/04\/dpf-44S_FormFielded.pdf\">Position Classification Questionnaire, DPF-44<\/a> (PDF) detailing all duties and responsibilities. Both the employee and the supervisor sign the form.<\/li>\n<li>The <a href=\"https:\/\/www.ramapo.edu\/poerd\/wp-content\/uploads\/sites\/62\/2013\/04\/dpf-44S_FormFielded.pdf\">Position Classification Questionnaire, DPF-44<\/a> (PDF) is then forwarded to the appropriate Unit Head.<\/li>\n<li>The Unit Head will review, comment if necessary, and forward the DPF-44 and other pertinent documents including a cover letter outlining why the Reclassification is being submitted, and an organizational chart to the Division Head, who will review, comment and forward the documents to the People Operations and Employee Resources Department. Documentation should include a cover memorandum outlining the reasons for the reclassification request, identifying how the job has changed, and describing specific tasks that are considered beyond the scope of the current title.<\/li>\n<li>The People Operations and Employee Resources Department will review the request and in addition to reviewing the documents, may\u00a0perform an audit of the position.\u00a0 After this review, the People Operations and Employee Resources Department will determine if the current classification accurately reflects the position responsibilities and duties and will make a recommendation on proper classification to cabinet.<\/li>\n<li>The People Operations and Employee Resources Department notifies the Division Head and the incumbent of the decision.<\/li>\n<li>If it has been determined that the current position is improperly classified and that a reclassification is appropriate, the Division Head will have the option of:\n<ol>\n<li>Endorsing the change in title or<\/li>\n<li>Reassigning duties and responsibilities to or from the position so that the current title would be appropriate.\u00a0 The Division Head notifies the People Operations and Employee Resources Department regarding his\/her endorsement or plan to reassign duties.<\/li>\n<\/ol>\n<\/li>\n<li>If the request for reclassification is denied, People Operations and Employee Resources Department (POERD) will inform the initiator of his\/her appeal rights to the Civil Service Commission in accordance with N.J.A.C. 4A:3-3.9.\n<ol>\n<li>The employee or union representative should submit a classification appeal to the People Operations and Employee Resources Department. The appeal must specify duties that do not conform to the specification for the title, and, if the appellant proposes a different title, an explanation of how that title more accurately describes the duties of the position than the current title.<\/li>\n<li>The College will review the appeal, ensuring the necessary information is included (at least a completed Position Classification Questionnaire DPF-44 and organizational chart) and submit the appeal to the Division of State Human Resource Management (P. O. Box 313, Trenton, NJ 08625) within ten days of the receipt of all necessary information.<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<p>The reclassification of a classified position does not guarantee the incumbent permanent appointment to the position. Staff members in the classified service whose positions have been reclassified to higher titles are, therefore, appointed provisionally in the new title and then become subject to promotional and probationary procedures. Individuals on promotional lists for the new title must be notified of any such change in titles. One year must pass between repeat submissions.<\/p>\n<p><strong>IT IS THE POSITION, NOT THE INDIVIDUAL, THAT IS RECLASSIFIED<\/strong><\/p>\n<p>December 20, 2019<\/p>\n<p style=\"text-align: center\"><a class=\"redButton button btn\" title=\"Policies \/ Procedures\" href=\"https:\/\/www.ramapo.edu\/poerd\/policies-procedures\/\">Back to\u00a0Policies \/ Procedures<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>RECLASSIFICATION PROCESS &nbsp; Updated 12-2019 The annual internal reclassification process was suspended in September of 2018.\u00a0\u00a0People Operations and Employee Resources Department (POERD) is committed to ensuring that all employees are classified and compensated fairly, which is why HR requests that any changes in responsibilities be presented to HR prior to the effect of those changes [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":1155,"menu_order":0,"comment_status":"open","ping_status":"open","template":"","meta":{"footnotes":""},"class_list":["post-1875","page","type-page","status-publish","hentry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v21.5 (Yoast SEO v27.1.1) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Reclassification Procedures for Classified Staff - People Operations and Employee Resources Department (POERD)<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.ramapo.edu\/poerd\/policies-procedures-2\/reclassification-procedures-classified-staff\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Reclassification Procedures for Classified Staff\" \/>\n<meta property=\"og:description\" content=\"RECLASSIFICATION PROCESS &nbsp; Updated 12-2019 The annual internal reclassification process was suspended in September of 2018.\u00a0\u00a0People Operations and Employee Resources Department (POERD) is committed to ensuring that all employees are classified and compensated fairly, which is why HR requests that any changes in responsibilities be presented to HR prior to the effect of those changes [&hellip;]\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.ramapo.edu\/poerd\/policies-procedures-2\/reclassification-procedures-classified-staff\/\" \/>\n<meta property=\"og:site_name\" content=\"People Operations and Employee Resources Department (POERD)\" \/>\n<meta property=\"article:modified_time\" content=\"2022-06-20T18:18:44+00:00\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data1\" content=\"4 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\/\/www.ramapo.edu\/poerd\/policies-procedures-2\/reclassification-procedures-classified-staff\/\",\"url\":\"https:\/\/www.ramapo.edu\/poerd\/policies-procedures-2\/reclassification-procedures-classified-staff\/\",\"name\":\"Reclassification Procedures for Classified Staff - People Operations and Employee Resources Department (POERD)\",\"isPartOf\":{\"@id\":\"https:\/\/www.ramapo.edu\/poerd\/#website\"},\"datePublished\":\"2015-01-07T14:49:22+00:00\",\"dateModified\":\"2022-06-20T18:18:44+00:00\",\"breadcrumb\":{\"@id\":\"https:\/\/www.ramapo.edu\/poerd\/policies-procedures-2\/reclassification-procedures-classified-staff\/#breadcrumb\"},\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\/\/www.ramapo.edu\/poerd\/policies-procedures-2\/reclassification-procedures-classified-staff\/\"]}]},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\/\/www.ramapo.edu\/poerd\/policies-procedures-2\/reclassification-procedures-classified-staff\/#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Home\",\"item\":\"https:\/\/www.ramapo.edu\/poerd\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"Policies \/ Procedures\",\"item\":\"https:\/\/www.ramapo.edu\/poerd\/policies-procedures-2\/\"},{\"@type\":\"ListItem\",\"position\":3,\"name\":\"Reclassification Procedures for Classified Staff\"}]},{\"@type\":\"WebSite\",\"@id\":\"https:\/\/www.ramapo.edu\/poerd\/#website\",\"url\":\"https:\/\/www.ramapo.edu\/poerd\/\",\"name\":\"People Operations and Employee Resources Department (POERD)\",\"description\":\"Just another Ramapo College of New Jersey Sites site\",\"potentialAction\":[{\"@type\":\"SearchAction\",\"target\":{\"@type\":\"EntryPoint\",\"urlTemplate\":\"https:\/\/www.ramapo.edu\/poerd\/?s={search_term_string}\"},\"query-input\":{\"@type\":\"PropertyValueSpecification\",\"valueRequired\":true,\"valueName\":\"search_term_string\"}}],\"inLanguage\":\"en-US\"}]}<\/script>\n<!-- \/ Yoast SEO Premium plugin. -->","yoast_head_json":{"title":"Reclassification Procedures for Classified Staff - People Operations and Employee Resources Department (POERD)","robots":{"index":"index","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"canonical":"https:\/\/www.ramapo.edu\/poerd\/policies-procedures-2\/reclassification-procedures-classified-staff\/","og_locale":"en_US","og_type":"article","og_title":"Reclassification Procedures for Classified Staff","og_description":"RECLASSIFICATION PROCESS &nbsp; 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